PourFest at Latimore Valley Fair

Food Truck Vendor Information & Fees

We’re thrilled to invite local food truck owners to be part of the E.M.M.R. PourFest at Latimore Valley Fair! This exciting new event combines craft beer, wine, local artisans, live music, games, and a car show — all set against the high-energy backdrop of one of Pennsylvania’s most iconic fairgrounds.

We’re creating a high-energy atmosphere designed to draw strong attendance across both days, and we’d love for you to showcase your food and connect with festivalgoers throughout the weekend.

Join us at Latimore Valley Fairgrounds (EMMR) · Friday, June 26th 5 PM  – 9PM & Saturday, June 27th 11 AM – 6 PM to showcase your craft and connect with festivalgoers in a high-energy atmosphere.

Vendor Application Deadline: April 1, 2026

Vendor Fees

Selection & Variety: Vendor spaces are confirmed once approved and paid. To create the best experience for our guests (and for you!), we’re limiting participation to one truck per primary food type or style. This ensures great variety and gives every vendor the best opportunity for success. If a similar food type has already been secured, we may issue a refund and invite you to participate at a future event in the series.

Event Policy: This is a rain or shine event. All vendor fees are non-refundable, including in the event of weather-related cancellations or postponements.

Setup & Amenities: Setup times, parking instructions, and additional event details will be shared with approved vendors closer to the event date.

Space and Booth Specifications

• Booth Size: Standard 10×10 ft.
• Food Vendors: Must provide size of space needed on sign up form.
• Location: Booths/Truck location will be assigned based on availability and festival needs. Requests for specific locations may be noted but cannot be guaranteed.
• Set-Up and Tear-Down Times:
  • Friday, June 26 2026, Set-Up: 2pm-4:30pm; Tear-Down: by 10pm 

Do not need to tear down Friday night if participating  both days

• Saturday, June 27 2026: Set-Up: 8am-10:30am;  Tear-Down: by 7pm

• Tents and Equipment: Vendors are responsible for providing their own tents, tables, chairs, and any other equipment.

Vendor Requirements

• Health and Safety Compliance: All food vendors must comply with local health regulations and provide necessary certifications (e.g., food handler’s permit, business license).
• Permits and Licenses: 1. Mobile Food Vendor License / Food Truck License 2. Temporary Food Facility Permit (Event-Specific Permit) 3. Certificate of Insurance (COI) naming our venue & event as additionally insured.
• Trash Removal: Vendors must keep their booth areas clean and dispose of waste in designated bins.
• Security: Vendors are responsible for the security of their own booths and equipment.
• Fire Extinguisher: Food vendors must have a fire extinguisher on hand and in good working condition.

Product and Menu Requirements

• Menu Approval: Food and beverage vendors must submit a list of items they intend to sell for approval before the festival.
• Pricing: All vendors must display clear pricing for all goods or services.

Health and Safety Guidelines

• Emergency Plan: Vendors should be aware of emergency exits, first aid locations, and the procedure for evacuations in case of an emergency.

Vendor Conduct

• Professional Behavior: Vendors are expected to maintain a professional attitude and conduct while interacting with festival attendees, staff, and other vendors.
• Sales and Promotions: Vendors may not engage in any aggressive sales tactics or distribute promotional material outside of their designated booth area.
• Prohibited Items/Activities: The sale of illegal goods, or the promotion of discriminatory, offensive, or inappropriate content, is prohibited.

Parking and Transportation

• Vendor Parking: Designated vendor parking areas will be provided. 
• Loading and Unloading: Vendors are allowed a specific time window to unload/setup. Once the setup is complete, vehicles must be moved to designated parking areas.
• Transportation of Materials: Vendors are responsible for transporting their materials to and from the festival site. 

Festival Day Operations

• Hours of Operation: Vendors are expected to be open for the entire festival period from Friday 5pm to 9pm & Saturday 11am to 6pm 
• Staffing: Vendors should ensure that they have enough staff to operate their booths efficiently and serve customers throughout the festival.
• Wi-Fi and Payment Systems: If applicable, vendors should have their own mobile payment systems (e.g., Square, PayPal). Wi-Fi access may be available but is not guaranteed.

Cancellation and Refund Policy

• Festival Cancellation: This event is rain or shine, and all vendor payments are non-refundable in the event of inclement weather. 
• Vendor Cancellation: Vendors who cancel or do not show are not eligible for a refund.

Additional Notes

• Publicity: Vendors may be asked to contribute to festival promotional materials, including social media posts and website listings.
• Photography: By attending the festival, vendors agree to be photographed or filmed for festival promotion.