PourFest at Latimore Valley Fair

Merchant Vendor Information & Fees

We’re excited to invite local merchants and artisans to be part of the E.M.M.R. PourFest at Latimore Valley Fair!

This vibrant two-day event brings together craft beer, wine, live music, interactive games, a car show, food vendors, and a curated marketplace of local creators — all set against the high-energy backdrop of one of Pennsylvania’s most iconic fairgrounds.

Our goal is to create a dynamic shopping and festival experience that draws strong attendance across both days, giving you the opportunity to showcase your products, grow your customer base, and connect directly with an engaged community of festivalgoers.

Join us at Latimore Valley Fairgrounds (EMMR) · Friday, June 26th 5 PM  – 9PM & Saturday, June 27th 11 AM – 6 PM for an exciting weekend that highlights local talent, supports small businesses, and builds something truly special for the region.

Vendor Application Deadline: April 1, 2026

Vendor Fees

Selection & Variety: To ensure a balanced mix, we may limit similar product types. We may issue a refund and invite you to participate at a future event.

Permits and Licenses: Must provide proof of Certificate of Insurance (COI) naming our venue & event as additionally insured.

Event Policy: This is a rain or shine event, and all vendor fees are non-refundable, including in the event of weather-related cancellations or postponements.

Setup & Amenities: Setup times, parking details, and festival logistics will be provided after acceptance.

Space and Booth Specifications

• Booth Size: Standard 10×10 ft.
• Location: Booths/Truck location will be assigned based on availability and festival needs. Requests for specific locations may be noted but cannot be guaranteed.
• Set-Up and Tear-Down Times:
  • Friday, June 26 2026, Set-Up: 2pm-4:30pm; Tear-Down: by 10pm 

Do not need to tear down Friday night if participating both days

• Saturday, June 27 2026: Set-Up: 8am-10:30am;  Tear-Down: by 7pm

• Tents and Equipment: Vendors are responsible for providing their own tents, tables, chairs, and any other equipment. 
• Trash Removal: Vendors must keep their booth areas clean and dispose of waste in designated bins.

• Security: Vendors are responsible for the security of their own booths and equipment.
• Fire Extinguisher: Food vendors must have a fire extinguisher on hand and in good working condition.

Product and Menu Requirements

• Menu Approval: Food and beverage vendors must submit a list of items they intend to sell for approval before the festival.
• Pricing: All vendors must display clear pricing for all goods or services.

Health and Safety Guidelines

• Emergency Plan: Vendors should be aware of emergency exits, first aid locations, and the procedure for evacuations in case of an emergency.

Vendor Conduct

• Professional Behavior: Vendors are expected to maintain a professional attitude and conduct while interacting with festival attendees, staff, and other vendors.
• Sales and Promotions: Vendors may not engage in any aggressive sales tactics or distribute promotional material outside of their designated booth area.
• Prohibited Items/Activities: The sale of illegal goods, or the promotion of discriminatory, offensive, or inappropriate content, is prohibited.

Parking and Transportation

• Vendor Parking: Designated vendor parking areas will be provided. 
• Loading and Unloading: Vendors are allowed a specific time window to unload/setup. Once the setup is complete, vehicles must be moved to designated parking areas.
• Transportation of Materials: Vendors are responsible for transporting their materials to and from the festival site. 

Festival Day Operations

• Hours of Operation: Vendors are expected to be open for the entire festival period from Friday 5pm to 9pm & Saturday 11am to 6pm 
• Staffing: Vendors should ensure that they have enough staff to operate their booths efficiently and serve customers throughout the festival.
• Wi-Fi and Payment Systems: If applicable, vendors should have their own mobile payment systems (e.g., Square, PayPal). Wi-Fi access may be available but is not guaranteed.

Cancellation and Refund Policy

• Festival Cancellation: This event is rain or shine, and all vendor payments are non-refundable in the event of inclement weather. 
• Vendor Cancellation: Vendors who cancel or do not show are not eligible for a refund.

Additional Notes

• Publicity: Vendors may be asked to contribute to festival promotional materials, including social media posts and website listings.
• Photography: By attending the festival, vendors agree to be photographed or filmed for festival promotion.